Scheduling and Coordinatinghttp://www.careeronestop.org/Competency ... =1057&AT=YPlanning and prioritizing work to manage time effectively and accomplish assigned tasks as efficiently as possible.
Plan
Approach work in a methodical manner
Plan and schedule tasks so that work is completed on time
Keep track of details to ensure work is performed accurately and completely
Prioritize
Prioritize various competing tasks
Perform tasks quickly and efficiently according to their urgency
Find new ways of organizing work area or planning work to accomplish work more efficiently
Allocate resources
Estimate resources needed for project completion
Allocate time and resources effectively
Coordinate efforts with all affected parties
Keep all parties informed of progress and all relevant changes to project timelines
Anticipate obstacles
Anticipate obstacles to project completion
Develop contingency plans to address them
Take necessary corrective action when projects go off track
Arranging and informing
Make arrangements (e.g., for meetings or travel) that fulfill all requirements as efficiently and economically as possible
Inform others of arrangements, giving them complete, accurate, and timely information
Ensure that others receive needed materials in time
Handle all aspects of arrangements thoroughly and completely
Respond to the schedules of others affected by arrangements, resolve schedule conflicts or travel issues, and take corrective action
Coordinating in distributed environments
Coordinate schedules of colleagues, co-workers, and clients in regional locations (i.e., across time zones) to ensure that inconvenience is minimized and productivity is enhanced
Leverage technology (e.g., internet, teleconference) to facilitate information sharing in distributed work environments
Take advantage of team member availability throughout business hours in multiple time zones to enhance productivity
Shiftwork
Effectively coordinate the transition of staff at the beginning and end of each work shift
Disseminate crucial information in an organized manner to rapidly bring staff up to speed at the start of their shifts
Ensure that staff is updated on work completed on past shifts and work that still needs to be completed